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What is a Podcast Guest Guide, and why is it important?

what is a podcast guest guide and why is it important

A podcast guest guide is a document that lists expectations and guidelines for both the podcast host and guest. It should include information such as what topics will be discussed, any time restrictions, technical requirements, and important contacts.

It can also provide helpful tips on how to make the podcast episode engaging and successful–for example, how to prepare before the episode and how to follow up afterwards.

I have had many podcasts over the years, but currently I host a podcast on photography workflows for work. The podcast is called Workflows, and it is presented by Imagen.

I have always had a Podcast Guest Guide, but it was quite often a simple email or Google Doc. But for Imagen’s podcast we have put together something easy to consume and fun to look at.

Why is a podcast guest guide important?

A podcast guest guide is important because it allows podcast hosts to set expectations for their guests and ensure that both parties get the most out of the interview. It also helps the host streamline the process by answering any questions the guest might have before booking their appearance. Additionally, a podcast guest guide demonstrates professionalism, which helps build trust with potential and existing guests.

What’s inside my Podcast Guest Guide

Here is what is in the Podcast Guest Guide for Workflows.

None of the photos in the Podcast Guest Guide are my own.

Start with a branded opening page.

podcast guest guide workflows opening

The second page is a brief introduction and greeting. It also included a link to the virtual recording studio. For Workflows, I use Riverside.fm to record. I have also used Zencastr for previous podcasts.

podcast guest guide workflows introduce

I am so excited we get to talk soon about your workflows. In this guide, you will find some advice to get the most out of the experience.

Please pay close attention to the technical details.

At the time of our conversation, please head into the Virtual Studio, which is hosted by Riverside.fm.

Here is the link:

Next up is advice with important tech information, like what browser to use, Ethernet over Wi-Fi, headphones and mic. I also link to the guest application form, so if not already completed, in order to gather a headshot, bio, and for the guest to agree to the terms.

podcast guest guide workflows tech
  • You are in Google Chrome
  • You are on a computer or laptop
  • You are hardwired with ethernet if possible. Wi-FI is ok if you have no choice.
  • You are wearing headphones of some sort.
  • If possible, please use a microphone.

If you did not already complete the guest form with your headshot and bio, please do so here:

I then share how guests can reach me with any tech help ahead of time.

podcast guest guide workflows contact

Riverside.fm has the option to choose a camera, speaker, and microphone. So no matter your setup, you can completely customize it to an external camera, a microphone, and wired or wireless headphones.

If you have any technical questions, or would like to have a tech call to test and practice your setup, please let me know asap.

To help inspire my guests to have a fantastic setup, I share my own setup for audio and video.

podcast guest guide workflows my setup

Nikon Z6 with a 50mm f/1.8 lens, running through an Elgato Camlink 4k (which is an HDMI to USB converter)

RODE Podmic microphone through a RODECaster Pro II (which is an XLR to USB converter)

Wired headphones in the RODECaster Pro II.

I share more about lighting, because as a podcast recorded and promoted with video, the last thing you want is horrible video quality due to lighting.

podcast guest guide workflows lighting

Because, first and foremost, Workflows is a podcast, audio is the most essential aspect of the recording. However, because we also record videos of the conversation and promote pieces of each episode with video, how you look is also important.

Consider your lighting. Window light is beautiful but often time unpredictable. If you have constant light that plugs into an outlet for power, consider using it to illuminate yourself.

Next, I share the types of questions I will ask each guest. That way they can prepare ahead of time if they want.

podcast guest guide workflows questions

I end the guide with 3 pages dedicated to supporting the show, starting with leaving a review.

podcast guest guide workflows support

We would appreciate it if you could leave reviews and 5-star ratings wherever you listen.

Apple Podcasts and Podchaser offer full review capabilities, whereas Spotify allows for a star rating. Please consider supporting the show and your episode by leaving a review.

I include all the places I want the guest to listen, leave a review or share the podcast.

podcast guest guide workflows workflows

Finally, offer words to wrap things up including that they will hear from me when the show goes live. I will share assets, like audiograms.

podcast guest guide workflows assets

One of the best ways you can support the show is by sharing your episode with your community.

We will be providing Audiogram and video assets for you to share. Please consider using them.

You and your time is greatly appreciated!

Where can I listen?

If you would like to listen to Workflows, you can do so here:

If you are a photographer and interested in applying to be a guest, you can do that here.

What’s your podcast guest guide?

The Podcast Guest Guide I have created for Workflows is always evolving. In fact, I went from Season 1 as a Google Doc with all the information, and for Season 2 have moved towards a beautiful PDF. It likely will not end there, and will only get better and even more detailed.

What is in your podcast guest guide? Comment to share.

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The Workflows Photography Podcast

Workflows is a photography podcast about saving you time and money in your photography business. Tune in to hear stories, strategies, and tools that can be your rock.

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Ever wondered what photographers really think about the latest gear, trends, and the stories behind their favorite shots? Photo Breakdown takes you behind the lens and into the minds of today’s top photographers, offering bite-sized episodes packed with insider insights, gear debates, and industry buzz.

Comments

11 responses to “What is a Podcast Guest Guide, and why is it important?”

  1. This podcast guest guide sounds really helpful! I can’t wait to listen to Workflows.

  2. I appreciate the advice on tech setup! Can’t wait for my turn on the podcast!

  3. Sebastian Avatar

    I love that you made the guide fun and easy to read! Great job!

  4. So excited to learn about photography workflows! The tips in the guide are awesome!

  5. What a fantastic idea to have a guest guide! It makes everything sound so organized!

  6. Podcasting seems super fun! I bet the guest guide makes it so much simpler for people who never done it before.

    1. Yes! it really sound like it. I woudnt be scared to join a podcast if I had a guide like this.

  7. Love the idea of sharing audiograms and video assets! makes it so proffesional.

  8. Jackson Andy Avatar
    Jackson Andy

    Thys is reely good info! im gonna tell my bro he could use thys for his music podcast.

  9. Thompson Tina Avatar
    Thompson Tina

    Great stuff! I love how everything is made easy to understand and fun to read!

  10. Wow, this is so kool! I dint kno podcasting needed so much prep. Seems fun!

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